A succinct communication will result in comparable behaviour on the part of the listener. It’s also important that both individuals are fluent in both languages, cultural biases, and conversational conventions. Following principles of communication make it more effective:
Principle of Clarity
It is essential that the idea or message to be delivered is clearly stated. It should be phrased in such a way that the receiver understands the same meaning as the sender. There should be no confusion in the message. It’s worth noting that words aren’t spoken independently; instead, they’re given their meaning by the speaker. A clear message will produce the same response from the other person. It’s also critical that the listener be fluent in both languages, cultural preconceptions, and communication mechanics.
Principle of Attention
The attention of the receiver should be drawn to the message in order for communication to be successful. People differ in terms of behavior, attention, emotions, and so on, which means they may respond differently to the message. As a result of the content of the communication, subordinates should perform tasks in a similar manner. It’s been said that “actions speak louder than words.” Subordinates are more likely to follow actions rather than words if their superior is punctual at work. If a superior is very prompt when it comes to showing up at the workplace, as an example. It’s been said that “action speaks louder than word.”
Principle of Feedback
The importance of feedback to ensure successful communication cannot be overstated. The recipient should receive a feedback note indicating whether he received the message in the same way that the sender intended it.
Principle of Informality
Formal communication is the means of communicating messages and other information. In some cases, formal communication might not result in the intended effects, but informal conversation may be useful in such instances. In order to assess the reaction of staff to various policies, senior management should utilize informal communications. Senior management may informally communicate certain decisions to employees for their comments. As a result, this theory holds that informal as well as formal communication are equally essential.
Principle of Consistency
This principle insists that the organization’s policies, plans, programmes, and objectives should always be followed in communications. If the messages and communication are in opposition to the regulations and programmes, subordinates may not follow them correctly, resulting in confusion. It would be harmful to the organization if this occurred.
Principle of Timeliness
This idea maintains that effective communication should be done at the appropriate time to assist with implementation of plans. Any delay in communication may not provide any value, and decisions become solely academic.
Principle of Adequacy
Inadequate information may cause delays and confusion. Ineffective data may stymie progress and generate uncertainty. Inadequate knowledge also has an impact on the receiver’s efficiency. As a result, providing complete and correct information is critical for making well-informed decisions and establishing action plans.